Advantage IT Management Blog

5 Basic Steps to Building a Better Backup Strategy

5 Basic Steps to Building a Better Backup Strategy

If you subscribe to Murphy’s Law, you understand why it is so crucial for every business to have a backup solution planned, put into place, and prepared for the worst. However, not every business should go about putting their backup strategy together in the same way. After all, their needs will be different, based on their industry, the data they store, and a variety of other factors.

Here, we’ll go over five steps you should follow to be sure you aren’t missing anything important from your backup strategy.

1. Figuring Out What You Need From Your Backup
Your first step is to determine what it is you will need from whatever backup solution you ultimately implement, because without this determination already made, you will not be able to narrow down your options enough to begin the process. Furthermore, it wouldn’t do to underestimate your actual needs and procure a solution that isn’t going to cut the mustard when you need it to.

The industry you operate within will influence the requirements of whatever backup solution you ultimately do select. Your particular vertical may inherently require vast amounts of meticulously organized data, which will mean you need a backup system that can accommodate that data in whatever format it is in. Is some of your data of particular importance? You may want to consider prioritizing that data, and finding a solution that allows you to do that. This includes also taking the potential risks to your data into account, including malicious actors and natural events, as you compose a list of security, usability, and reliability standards that your final choice must meet.

2. Establishing Your Budget
Now that you know your baseline requirements for your backup, you need to ensure that your business is financially prepared to implement it. Different approaches to backup will vary in cost and pricing structure, as well as potentially cost different amounts where employee training is concerned - after all, some options will require an employee to manage it, which will require an investment into properly training them to do so.

While it may be tempting to try and cut costs and minimize your investment as much as possible, this isn’t the place to do it. Your data backup, while it admittedly won’t generate you any profit, helps prevent your business from losing money through lost business and downtime.

3. Picking a Platform
It wasn’t too terribly long ago that keeping a backup just meant that you had an extra copy of your data saved in a spare hard drive. Now, there are more options to leverage.

For example, instead of a spare hard drive, there are software-based options available that act as a backup solution, as well as backup options available through cloud service providers. Many companies are now electing, however, to implement a hybrid solution. This combines the convenience of a software-based backup with the resilience of a cloud-based backup solution. Combined, this makes fully leveraging the capabilities of either backup method much easier, with practically ensured access to your stored data as needed.

4. Making a Recovery Plan
What good is a backup if it can’t be put into use, just because nobody knows how? No good at all.

This is why, in addition to your backup, you need to have a detailed plan written out that will allow anyone to enact it as needed. Make sure that this plan includes important details, like variables that could affect the recovery process, which data should be prioritized, and what to do after your data is restored. If there are other members of your organization who will have a role to play in the recovery process, they need to be familiarized with the processes and qualifications outlined within.

5. Testing it All Out
On a related note, what good is a backup if it doesn’t work? Again, it isn’t going to help you much, so it’s going to be pretty useless to you when you need it. In order to avoid heartbreak and devastation when you only discover a failed backup when you’re relying on it to work, you should regularly test your backup solution.

There are a lot of things to consider when testing your backup: that it works, that you can restore your data back from it successfully, that your employees know how to handle it, and that you’re testing it regularly to make sure something doesn’t go wrong.

Advantage IT Management has quite a bit of experience in assisting small and medium-sized businesses with their data backup and recovery needs. To find out how we can help you, give us a call at 251-662-9770.

Disaster Recovery and Why it Matters to Gulf Coast...
Depending on Your Situation, VoIP May or May Not M...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, July 14 2020

Captcha Image

By accepting you will be accessing a service provided by a third-party external to https://www.advantageitm.com/

Mobile? Grab this Article!

QR-Code dieser Seite

Recent Comments

WilliamMMartin What You Need to Know to Manage a Remote Workforce
29 April 2020
Managing a remote workforce is tough, but now a day it is the requirement and we all need to take ca...
Malcolm Quinn Gmail and the G Suite Get Overhauled with A.I.
13 April 2020
Some of the sites on the link can be overhauled and users can get different advantages. On the other...
Avye Goodwin ALERT: Change Your Twitter Password, Says Twitter
25 March 2020
When you create your Twitter account you have to make your password secure and healthy so that you c...
Jerry Bradford The Advantages and Disadvantages of Getting a Smart Lock for Your Business
17 March 2020
There are many advantages and disadvantages to getting some smart lock that was for the local busine...
Quinn Rodriquez Tip of the Week: Using OneNote as a Knowledge Center
05 March 2020
All the knowledge gain people are always found to the right place which makes their knowledge better...